Job Posting OPEN
Accounts Payable Clerk
Accounts Payable Clerk
Job Description: The Accounts Payable Clerk is an important player on the administrative side of the company while working closely with the operations personnel. The Accounts Payable Clerk organizes the accounting operations for all purchasing, receipts, bill payments, credits and refunds. In addition, the Accounts Payable Clerk controls the purse and sees that expenses align with company values and budget restrictions.
Job Responsibilities:
First point of contact for all vendor related and payables related issues
Always maintain a courteous demeanor with all customers and co-workers
Advocate for the company’s purse when dealing with vendors while sticking to the company’s values
Attend training sessions as assigned
Attend 75% or greater of company sponsored events
Accept feedback from supervisors as part of an ongoing process of learning and becoming better every day
Report all tardinesses and/or absences to Team Leader
Ask questions if the expectations from your team leader are not clear enough
Lead, mentor, and work alongside other office employees enthusiastically
Actively work to attract new employees while retaining competent and committed office staff members
Respond to requests for help from office personnel tasked with assisting Payables Department including training where needed
Conduct yourself in a way that complies with all safety and health rules, regulations and standards
Come to work neatly groomed and dressed appropriately for the work you will be doing
Keep all work areas cleaned and organized
Exemplify being a good steward of the company abiding by all Employee Handbook rules, requirements and policies
Request assistance when purchase orders outstanding exceeds permitted allowances
Purchasing of office supplies and equipment approved by Office Manager
Regular entry of all Petty Cash disbursements and additions prior to Office Manager’s weekly audit and reconciliation
Process daily purchase orders, receipts and bills
Issue purchase orders and train permitted staff on proper procedures and protocol
Alert Team Leaders of purchasing or supply house run abuses
Maintain all proper vendor contact information within company software programs
Enter all vendor bills accurately and timely to meet payment due dates
Reconcile vendor statements monthly for accuracy
Reconcile all return purchase orders bi-weekly as an audit of Warehouse Manager to insure proper credits are received in a timely fashion
Keep current W-9, Tax Exemption and Certificates of Insurance on file
Regularly update vendors of approved purchasers within BergenPHC
Deny all bills that do not meet the requirements for purchase order numbers
Update Pricebook material costs and subsequent client facing pricing when price increases warrant adjustment
Respond promptly to requests for information/clarification from bookkeeper and/or CFO
Audit all credit card purchases confirming that all permitted cardholders submit receipts promptly for reconciliation
Notify Accounts Receivable of non-compliant purchases to insure the responsible parties are charged accordingly
Provide backup when necessary to assist CSRs in their primary role to respond to customer issues whether on the phone or in person communications
Other tasks as assigned by Team Leader or President
Application Prerequisites:
High school diploma
Associate or Bachelor’s degree or minimum of 5 years equivalent work experience
Experience with Microsoft Office (Excel, Outlook, Word, in particular)
Experience with Google Drive, Docs, and Sheets
Sufficient auditory functioning and visual acuity to operate computer-aided call management software and communications equipment
New Application
To get started, tell us your name and email. We will send you a confirmation email response that will include a key and a link back to this
application if you don't complete in one sitting, or if you want to check on the status.
Existing Application
If you previously started or completed an application and you would like to continue with the application or just check on the status, you should've been sent an email that included a job application key along with a link back
to this page. Enter the key below, or if coming from the link, the key should be defaulted for you.