Job Application - Bergen Plumbing, Inc.

Job Posting OPEN

Accounts Payable Clerk

Accounts Payable Clerk


Job Description:  The Accounts Payable Clerk is an important player on the administrative side of the company while working closely with the operations personnel.  The Accounts Payable Clerk organizes the accounting operations for all purchasing, receipts, bill payments, credits and refunds.  In addition, the Accounts Payable Clerk controls the purse and sees that expenses align with company values and budget restrictions.  


Job Responsibilities:  

  • First point of contact for all vendor related and payables related issues

  • Always maintain a courteous demeanor with all customers and co-workers

  • Advocate for the company’s purse when dealing with vendors while sticking to the company’s values

  • Attend training sessions as assigned

  • Attend 75% or greater of company sponsored events

  • Accept feedback from supervisors as part of an ongoing process of learning and becoming better every day

  • Report all tardinesses and/or absences to Team Leader

  • Ask questions if the expectations from your team leader are not clear enough

  • Lead, mentor, and work alongside other office employees enthusiastically

  • Actively work to attract new employees while retaining competent and committed office staff members

  • Respond to requests for help from office personnel tasked with assisting Payables Department including training where needed

  • Conduct yourself in a way that complies with all safety and health rules, regulations and standards 

  • Come to work neatly groomed and dressed appropriately for the work you will be doing

  • Keep all work areas cleaned and organized

  • Exemplify being a good steward of the company abiding by all Employee Handbook rules, requirements and policies

  • Request assistance when purchase orders outstanding exceeds permitted allowances

  • Purchasing of office supplies and equipment approved by Office Manager

  • Regular entry of all Petty Cash disbursements and additions prior to Office Manager’s weekly audit and reconciliation

  • Process daily purchase orders, receipts and bills

  • Issue purchase orders and train permitted staff on proper procedures and protocol

  • Alert Team Leaders of purchasing or supply house run abuses

  • Maintain all proper vendor contact information within company software programs

  • Enter all vendor bills accurately and timely to meet payment due dates

  • Reconcile vendor statements monthly for accuracy


  • Reconcile all return purchase orders bi-weekly as an audit of Warehouse Manager to insure proper credits are received in a timely fashion

  • Keep current W-9, Tax Exemption and Certificates of Insurance on file

  • Regularly update vendors of approved purchasers within BergenPHC

  • Deny all bills that do not meet the requirements for purchase order numbers

  • Update Pricebook material costs and subsequent client facing pricing when price increases warrant adjustment 

  • Respond promptly to requests for information/clarification from bookkeeper and/or CFO

  • Audit all credit card purchases confirming that all permitted cardholders submit receipts promptly for reconciliation

  • Notify Accounts Receivable of non-compliant purchases to insure the responsible parties are charged accordingly

  • Provide backup when necessary to assist CSRs in their primary role to respond to customer issues whether on the phone or in person communications

  • Other tasks as assigned by Team Leader or President



Application Prerequisites:

High school diploma 

Associate or Bachelor’s degree or minimum of 5 years equivalent work experience

Experience with Microsoft Office (Excel, Outlook, Word, in particular)

Experience with Google Drive, Docs, and Sheets

Sufficient auditory functioning and visual acuity to operate computer-aided call management software and communications equipment